Guide to AMS Editor's Package

For Conference Proceedings and Collections

Download the editor's package (editpkg_amslatex.zip).   Requires AMS-LaTeX 2.0.

Purpose of this package

The AMS editor's package is intended for editors of proceedings and collections, to help them:

• prepare front and end matter in a standard format;
  
  
• deliver this material to the AMS as no more than two dvi files:
  • required: a single file containing everything that should appear before the first article in the collection;
  • optional: a single file containing all common material to be placed after the final article;
  
  
• communicate the structure and organization of the volume to the AMS production staff.

The package is provided only for AMS-LaTeX.

What the package includes

The package includes the following:

• the editor document class file;
  
  
• two template files:
  • ed-front.top
    This will produce a single dvi file that contains all the required and optional elements for the front of the book in the correct order, with roman page numbers.
  • ed-back.top
    This will produce a single dvi file containing all the common material for the back of the book (bibliography, index, if any) in the desired order.
  
  
• this file of instructions that you are reading.

Topics covered by these instructions

• How to prepare the various common elements using the templates provided
  • Required: * title and copyright page information
  • Required: * table of contents
  • Required: * preface, introduction, etc.
  • Optional: * dedication (optional)
  • Optional: * list of participants (optional)
  • Optional:   bibliography
  • Optional:   index
  Templates or tags are provided to format the starred (*) items.
• Suggestions for compiling the body of the collection
  • Proceedings volumes and similar collections
  • Monograph-style volumes with chapters by different authors
• Delivering files to the AMS
• Where to go if you need support

General information is given first. Information specific to a particular version is clearly marked within each topic.

How to use the templates

• Begin by copying the templates to files named for the series and the editor:

  ed-front.top ==> series-editor-front.tex
ed-back.top ==> series-editor-back.tex

• Do not move material from the "back" template into the "front" template.
  
  If material that is supposed to be included at the back of the book is in the same dvi file as the preliminary material, the editor will be asked to resubmit it in two parts.
  
  The goal is to keep the number of dvi files low, while still allowing for a logical final assembly of the book from the dvi files.

Title and copyright page information -- Required

• Use the template ed-front.top.
  
  
• This package will create two pages that are not used directly in the final product. The information on these pages is used at the AMS in creation of the final title and copyright pages.
  
  
• The template provides a place for the following information:
  • title,
  • editor name(s),
  • MSC subject classification numbers.

Table of Contents (TOC) -- Required

• Use the template ed-front.top.
  
  
• The table of contents includes the title, author name(s), and starting page number for each article. (See Compiling a proceedings volume regarding page numbering.)

Basic TOC style:

• Both the beginning and end of the Table of Contents must be marked. Use

  \begin{contentslist}
    ...
  \end{contentslist} 

• Use this template for each contents entry:

  \contitem
    \title{}
    \author{}
    \page{} 

• Only one author should be entered with the \author tag. If an item has multiple authors, tag each one separately.
  
  
• For preliminary chapters that have no author, omit the  \author  tag.
  
  
• Examples:

  \contitem
    \title{Preface}
    \page{xi}
  \contitem
    \title{A solution of Deligne's Hochschild cohomology
     conjecture}
    \author{J. McClure}
    \author{J. Smith}
    \page{153} 

Variations:

• When a volume is divided into parts, they are indicated by part headings in the contents list. These are inserted as follows, just before the \contitem which begins a part:

  \part{full text of heading}
  \contitem
    ... 

  Part headings are flush left by default; to center them, use the  ctrparthead  document style option.

Preface, introduction, etc. -- Required

• Use the template ed-front.top.
  
  
• A preface is an unnumbered introductory chapter.
  This and other introductory chapters have no author, but they may have a signature at the end.
  
  
• Use  \chapter*{...}  to begin preliminary chapters.
  Use  \aufm{...}  at the end of the preface for the editor's signature.
  
  
• Within  \aufm , indicate line breaks with \\.

Dedication -- Optional

• Use the template ed-front.top.
  
  
• A short dedication (one or two lines) should be centered. Use the environment

  \begin{shortdedication}
    ...
  \end{shortdedication} 

  Indicate a line break by \\.
  
  
• A longer dedication is presented in paragraph form. Use the environment

  \begin{dedication}
    ...
  \end{dedication} 

• Instructions for both forms of dedication are given in the front matter template.

List of participants -- Optional

• Use the template ed-front.top.
  
  
• Participant lists are set in a two-column format. Use the environment

  \begin{participants}
  
  \chapter[Participants]{List of Participants}
    ...
  \end{participants} 

  The chapter title may be changed if appropriate.
  
  
• Precede each participant name by the command

  \participant

  Example:

  \participant J. W. Roberts \\ University of Michigan

Bibliographies -- Optional

• Use the template ed-back.top.
  
  
• Some collections include a comprehensive bibliography; that is the topic for discussion here. Bibliographies for individual articles or chapters should be processed in the usual manner.
  
  
• Create the bibliography as a separate file. If feasible, use the amsrefs package or BibTeX, following the instructions that apply to the tool selected.
  
  
• If using amsrefs, include these commands in the *-front.tex file:

  \usepackage{amsrefs}
    ...
  \include{bib-file-name} 

  The bibliography file should use these commands as a wrapper:

  \begin{bibdiv}[Optional title]
  {Optional introductory text}
  \begin{biblist}
    ...
  \end{biblist}
  \end{bibdiv} 

  Multiple bibliographies can easily be accommodated.
  
  
• If using BibTeX, include these commands in the *-front.tex file:

  \bibliographystyle{...}
  \bibliography{bib-file-name} 

• If using neither amsrefs nor BibTeX, input the references so that the output will be in the same format as that appearing in the bibliographies of the individual articles in the collection.

Indexes -- Optional

• Use the file copied from the template ed-back.top. Read the instructions in the file.
  
  
• MakeIndex is the tool recommended for index preparation. Instructions are given in the LaTeX User's Guide (Lamport), Appendix A. Additional, more detailed instructions, are given in the LaTeX Companion (Second edition), Chapter 11.
  
  
• Indexes are set in a two-column format.
  
  
• Adding index terms and processing the index:
  
  
  • The instructions for adding index terms to a LaTeX source file are in Appendix A of the LaTeX User's Guide and Chapter 11 of the LaTeX Companion (Second edition).
    
    
  • If the collection contains any articles prepared with AMS-TeX that you wish to be indexed, request instructions from the AMS technical support staff.
    
    
  • Assign correct starting page numbers in all articles to ensure the correctness of index references. Place the command \makeindex in the preamble of each LaTeX article file that contains index items, and run through LaTeX one more time to get the raw file of index terms (.idx file). If the book is to contain only one index, there will be one .idx file for each article that contains index items.
    
    
  • Combine all the .idx files into a single file named series-editor-back.idx and run this through MakeIndex to obtain a sorted file series-editor-back.ind. When you process the *-back.tex file, the .ind file will be pulled in and properly formatted.
    
    
  • Check the output to make sure that everything has been sorted into the proper order, and there are no multiple entries for the same index term. (Multiple entries are often the result of differences in spacing in entries as typed in the input file.) You can make corrections in series-editor-back.idx to avoid having to start from scratch.
    
    
  • If there will be more than one index, use the package amsmidx.sty. With this package, you can compile files of index terms for as many indexes as you want, to be processed by MakeIndex, and included in your book. Other multiple-index packages are not compatible with AMS document classes.

Compiling a proceedings volume or similar collection

If your book is in a monograph series (e.g., History of Mathematics) with chapters by different authors, see the next section.

At present, there is no mechanism for processing an AMS proceedings volume or similar collection into a single dvi file, using a driver file or other means. Each article must be processed separately and delivered as a separate dvi file.

• General strategy
• Page numbering
• Parts

General strategy

• Collect all the articles and arrange them in the desired order.
  
  
• Check each article to make sure the authors have followed the instructions:
  
  
  • The article uses the document class/style file for the series, or "amsproc" for a proceedings series that has no specific author package.
  • The top matter is tagged properly according to the template for the series.
  • If internal cross-references are used, they are references to section numbers (AMS-LaTeX \ref), not page numbers (AMS-LaTeX \pageref).
  • All citations to bibliography items are resolved.
  
  
• Following the rules for page numbering, determine the starting page number for each article.
  
  
• Create the table of contents using the template described above. Include all required information for each article, including the newly assigned page numbers.
  
  
• Table of contents data may be placed either in the *-front.tex file, or in a separate file to be read in by an  \include  command.

Page numbering

• Every article starts on a right-hand (odd-numbered) page.
  
  
• The first article in a volume usually starts on page 1, but if the volume is divided into parts, and "part-title" pages are to be included, the first article starts on page 3. (Pages before the first article have roman page numbers.)
  
  
• To determine the starting page number for other articles:
  
  
  • Take the starting page number of the last article for which this page number is known.
  • Determine the ending page number for that article by one of these methods:
    • Add the number of pages in that article.
    • Insert the starting page number in the file and reprocess.
      • LaTeX: Insert \setcounter{page}{<starting page number>} in the file just after \begin{document}.
      • AMS-TeX: Insert \pageno=starting page number at the top of the file.
  • If the result is an even number, add 1.
  • If the next article starts a new part, add 2 to accommodate the "part-title" page.
  • The result is the starting page number for the next article -- or the page number to be entered in the file created from the template ed-back.top.

Parts

• A proceedings volume may be divided into parts, e.g. invited lectures, contributed papers, or theory, applications.
  
  
• When there are multiple parts, a "part-title" page will be used to separate them.
  
  The "part-title" page will be prepared at AMS, but the editor must account for it in the paging, by adding 2 to the starting page number of the first article in each part.

Compiling a monograph volume with chapters by different authors

Some monographs (e.g., in the History of Mathematics series) contain one or more chapters or appendices that should have the author identified on the chapter title page and in the table of contents.

The package "amsbooka" will do this for a book prepared in LaTeX using an AMS document class. Use of this package is described in our Author FAQ.

Summary of document style options

Different series vary in the details of their style, particularly that of the Table of Contents. The default style is the one used for proceedings of meetings.

Specify the options to the document class as follows:

\documentclass[option]{editor}

The following document-level options are provided:

• articles -- ordinary proceedings volumes; this is the default.
• tocitalauth -- in the Table of Contents, author names are italic (the default is small caps).
• tocbib -- Table of Contents entries are essentially the same as bibliographic entries, appropriate when articles are reprinted from another source, such as collected works.
• labels -- in the Table of Contents, articles are labeled with a number or other reference. This is often used in conjunction with the  tocbib  option.
• ctrpartheads -- center part headings in the Table of Contents; the default is flush left.

The following series have particular style requirements:

• CRM (copublications with the Centre de Récherches Mathématiques, Université de Montréal):
  • Use the option  tocitalauth .
  • Do not use the option  ctrpartheads .

Delivering files to the AMS

• Make sure you have named the files properly.
  
  
• Additional instructions are given on the Web page Submitting electronic files for publication.

Where to go if you need support

• Many questions on specific topics are answered in our Author FAQ.
  
  
• Non-technical questions should be directed to the Acquisitions Department.
  
  
• Technical assistance can be requested from AMS technical support staff.
  Please identify the book series and principal editor when inquiring.
  
  
• If your question involves specific uses of input coding, please send a brief but complete and runnable file, along with the log from your attempt to process it. Otherwise, we may have to request more information before we can help you resolve the problem.