2009 Employment Center Information for Employers

New in 2009, all employers will be setting their own schedules, either in advance or on site. Computer scheduling has been discontinued. Table choices have been expanded to allow suitable accomodations at various stages of the hiring process. Tables for one or two interviewers per institution are offered in the "Quiet Area". Tables for employers needing three to six interviewers are located in the "Committee Table" area. Employers may opt for additional privacy in a curtained booth.

Employers: Choose one of these tables:

• one or two interviewers per table in the "Quiet Area (US$250)"
• three to six interviewers per table in the "Committee Table" area (US$350)
• one to four interviewers in the curtained booths (US$425)

Also new in 2009 is the simplified schedule; 8:00 a.m. to 7:00 p.m. on Monday, Tuesday and Wednesday, and 9 - noon on Thursday.

To set up interviews, employers are advised to peruse the Winter List for potential or existing applicants, and contact those applicants in advance either by email or phone to arrange interview times. To set additional appointments on site, there is a paper Message Center with a folder for each participant; messages can be exchanged there.

Interviews are limited to open hours, which are Monday through Wednesday 8:00 a.m. to 7:00 p.m. and Thursday 9:00 a.m. to noon. Outside of those times, the room is completely unavailable, so, for instance, do not set an appointment to begin at 7:00 p.m.

There are paper forms available on site to speed the issuing of invitations. All scheduling is the responsibility of the employer; computer scheduling is no longer offered.

Registered employers will be offered a spreadsheet of applicant data in early November, and a final version in December. However, the applicants can only depend on the printed Winter List books to learn about the employers so it is important for all employers to get their job listing form submitted online before the print deadline of October 22. See registration instructions, below. If the application deadline will have passed before January, or some other difficulty with accepting new applications exists, that should be mentioned on the listing form.

About the Winter List of Applicants
This booklet contains hundreds of resumes of applicants who registered by October 22 for the Employment Center. It will be mailed in December to all registered employers. Employers should be aware that there will be hundreds of brief resumes to look through and should be sure to obtain the Winter List of Applicants as early as possible. Additionally, a spreadsheet of applicant data will be emailed to all registered employers in October and a secondary set of data will be emailed in December.

Employers Not Planning to Interview
Employers who wish to display a one page handout on site, but not obtain a table or conduct interviews, may do so at no charge by bringing their job ad to the Employment Center desk during the open hours. There is no charge for this service. Please note that sets of handouts will not be accepted or allowed in the room. Forms for employers not interviewing will no longer be included in the Winter List book.

Employers who need help with scheduling
Some employers schedule in advance through email with the applicants, after the Winter List book comes out.  For those who need to do some scheduling on site, there are a couple of options.  Informal invitation forms are available in large quantities at the Employment Center desk for use as quick invitations, suggesting a date and time, which employers file in the folders of the applicants (also, staff can do the filing for you). Applicants  complete them and return them to the employer's message folder.  Another possibility is to prepare copies of identical notes, telling applicants to meet you at the Employment Center registration desk during a certain hour on a certain day, and drop these notes into the folders of applicants you are interested in.  Then ask for a space at the EC desk where you can sit, with a small sign, and those applicants can walk up and you can place them on your schedule.  It is also possible to do this WITHOUT issuing invitations since you will have a sign for that hour with your school name your choice of wording:  either BY INVITATION ONLY or OPEN TO ALL.  Remember, arranging to sit at the registration desk for an hour is not an interviewing option, of course, but just a chance to do some quick scheduling.

Employers: How to Register

Each interviewer should register and pay for the Joint Mathematics Meetings. One interviewer should also register for the Employment Center by completing the following steps::

1. The Interviewer should register and pay for the Joint Mathematics Meetings. At this time, you can only register on site.
2. Indicate on the Joint Meetings registration form that you are also paying the Employment Center Employer fee. Indicate your choice of tables. Mark all that apply.
3. Submit an Employer (job listing) form. At this time, you can only submit this form on site.

It's important to register by the October 22 deadline, in order for your form to be included in the Winter List of Employers. However, registration will be accepted up to December 15 for the normal fees, or on site in Washington, D.C. at the on-site rates. Call 800-321-4267, ext. 4113 or send e-mail to emp-info@ams.org with any questions or deadline problems. Any representatives of the institution can sit at the table together or working in shifts (however, each table type has a limit for the number of interviewers that can be present at the same time). If possible, interviewer names should be listed on the Employer Form as a reference point for the applicants. Employment Center fees should be paid only for each table required, not for each person.

The table types and fees have changed for 2009. Quiet Area tables accommodate up to two interviewers per table. They cost US$250 if reserved in advance, and US$330 if reserved after December 15. After the purchase of any table, a second Quiet Area table may be purchased for US$100. Committee Tables accommodate between three and six interviewers and cost US$350 in advance or US$430 after December 15. Lastly, a Curtained Booth accommodating between one and six interviewers is available in advance for US$425. Curtained Booths offer a slightly larger than normal table, and a little more visual privacy (although the noise level remains unchanged). Curtained Booths must be reserved by December 15; they cannot be obtained on site. Employers must also register for the Joint Meetings and pay the appropriate Joint Meetings fee.

Registration on Site
Employers who do not register for the Joint Mathematics Meetings and the Employment Center by December 15 may register on site in Washington at the Joint Meetings registration desk. They must bring their receipt to the Employment Center desk between 8:00 a.m. and 4:00 p.m. on Monday, January 5, to receive their materials. Please note that only Quiet Area and Committee Tables are available on site.

The MAA strongly recommends that interviews not take place in sleeping rooms.

Return to Employment Center page

Questions about AMS employment services should be directed to emp-info@ams.org, or call Steven Ferrucci 800-321-4267, ext. 4113.